This article describes the features of the new inventory module.

Attention – the ‘Inventory control’ section is still in the testing stage (beta).


Product Manager is one of the three core BaseLinker components (alongside Order Manager and Marketplace Manager). It is designed to centralise and automate your e-commerce – in this case in the inventory area.


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Basic product manager functions:


  • You can store information about all the products you sell in one place. For this purpose you can create one or more independent inventories.
  • Products in the BaseLinker inventory can be linked to products from your shop or wholesaler, as well as from your ERP system. This means that:
    • you can easily synchronise stocks and prices between different warehouses,
    • You can consider BaseLinker as a headquarters and manage your product database for online shops and marketplace platforms from one place,
    • In another case, you can use the BaseLinker system as an intermediary and connect e.g. a warehouse or ERP with an online shop (the system will send data from one source to another).
  • The inventory can be assigned with one or more languages, warehouses and price groups. In this way, a product in the inventory will show up:
    • descriptive data (names, descriptions, parameters) in various languages dedicated to particular sales channels (e.g. to a particular marketplace account) – this will facilitate listing products on various markets,
    • different stocks for different locations – if you store the same product in several locations,
    • different prices in separate price groups – this allows you to sell the same product at different prices (depending on the marketplace platform) and in different currencies (depending on the marketplace). You can also use this option to save promotional prices. This will facilitate the process of creating a pricing strategy for the entire e-commerce.


Functional classification

The product manager is functionally divided into 2 parts:


  • The integration part, which allows BaseLinker Inventory to integrate with a store/ERP or wholesale warehouse in any direction.
  • Product management and stock control – this area includes, among others, bundle management, extended variants, automatic actions, reservations, stock documents, deliveries – and many other possibilities. If you need even more extensive warehouse management functions, it is also possible to connect an external ERP system.



Inventory system components

The Product Manager consists of the following parts:


In the Product list tab:

  • Products – the product list contains all the products – and their variants. Here you can also manage product associations.
  • Bundles – BaseLinker allows you to easily create bundles which, with the right settings, can be automatically split when an order is fetched.

In the Inventory Control tab:

  • Deliveries
  • Storage documents
  • Stocktaking
  • Numbering series

In the Automatic actions tab:

  • Automatic actions
  • Personal events
  • Action groups
  • Email templates

In the Import/Export tab:

  • Import – you can add products not only manually, but also by importing them from a file, directly from the marketplace, from a shop’s or wholesaler’s warehouse or from the ERP system.
  • Export – the entire product database can be exported to a file or directly to the shop (for selected shop platforms)

In the Settings tab:

  • Inventories (equivalent to the former BaseLinker catalog) – a database of products which can be assigned a language, a price group and a warehouse
  • Warehouses – these are the physical warehouses where the products in stock are stored. In other words – the warehouse stores information about the stock and the warehouse location. Note that in the inventory you can assign several warehouses. Each product can then be assigned a separate location and stock.
  • Price groups – you can create price groups in different currencies (e.g. PLN, EUR and others)
  • Categories – each product can be assigned to only one category, and you can create separate categories for each inventory 
  • Manufacturers – this group is common to all inventory
  • Suppliers
  • Storage additional fields – additional fields can be added to products for any custom information not provided in the standard product form.


List of instructions

Below you can find a list of all the instructions.


  1. Product manager
  2. Storage configuration scenarios
  3. Product draft
  4. Product card
  5. Product description
  6. Variants 
  7. Channels data
  8. Product list
  9. Bundles
  10. Inventory
  11. Language
  12. Price group
  13. Warehouse (location and stock)
  14. Categories in the Inventory
  15. Manufacturer
  16. Additional fields
  17. Import (forms)
  18. Importing products from CSV or XML file
  19. Importing products from a store or wholesaler
  20. Import of marketplace offers with an option to create products in BaseLinker Inventory
  21. ERP System
  22. Export
  23. Exporting products to the store
  24. Warehouse associations
  25. BaseLinker as a central storage
  26. BaseLinker as a bridge between other warehouses
  27. Synchronization across warehouses
  28. Inventory control
  29. Purchase orders 
  30. Purchase price
  31. Suppliers
  32. Automated purchase and demand forecasting
  33. Storage documents
  34. Stocktakes
  35. Storage automatic actions 
  36. Stock reservations
  37. Moment of order fulfillment


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